Dynamic Birthday Party Invitations

Recently I designed PDF party invitations for my birthday party website. Customers who book a show through me can download the invitations and print them out themselves. What makes the PDF invitations so cool is that the blank lines on the party invitation are editable so parents can fill out the invitation on the computer instead of filling out all the invitations by hand.

I used Adobe Photoshop to design the invitations, and I used Adobe Acrobat XI to save them as a PDF and create the interactive PDF elements.

Finished example of my birthday party invitation:


  1. First off you’ll need to design your birthday party invitation. The final product should fit onto a standard 8.5 x 11 sheet of paper. For my invitations, I put two invitations onto a single page.
    Birthday Invitation

  1. Save your birthday party invitation into a PDF file. I used Adobe Photoshop, so I was able to save the file directly as a PDF.
  2. Open the PDF invitation in Adobe Acrobat XI. Click on “Tools” then “Edit” in the right side menu.
  3. Click “Add New Field”, then “Text Field”. Draw a box over the area that you would like to be editable. Then type in the name for the text field. This should say something about the information that the user should enter.
  4. Next click on “all properties” and you can change the settings as needed. A few fields to pay attention to are:

    • General > Form Field “Visible” – This will be a general form. Your regular fields will be like this
    • General > Form Field “Visible but doesn’t print” –Then you can add text instructions onto the document, but they won’t print out for the user.  If you do use this setting, you’ll probably also want to check “Read Only” so that the user can’t edit it at all.
    • Options > Alignment > Center – Centering your fields will help make everything look organized in most cases
    • Options> “Check Spelling”, “Multi-line” and “Scroll long text” are also options you may find helpful
    • Appearance > Setting the font, font size, and text color may also be helpful
  5. Now that you’ve created your first text field, now repeat for the rest of the invitation. Mine had two invitations on a single page, but if the user fills out the “location address” on the first invitation, it will duplicate onto the second invitation as well. That way the user only has to type in the information once. To do this, highlight your text field, go to edit>copy, then edit>paste, and place it into the second location. These two fields will now be “linked”. Whatever is typed into one of them will be duplicated into the other.
  6. Now all you have to do is go to File > Save to save your PDF.

That’s it! It’s super simple to create and your customers will love it. You can also create other documents using this same technique, such as promotional posters. For my website I created three different types of invitations. You can see them on my website.

The one negative with these PDF text fields is that your text color/size options are pretty basic so the user doesn’t have 100% control. But the trade off is that it can be done pretty simply. If the user isn’t able to correctly fill out their information, they always have the option of printing out the document while its still blank, and filling in the rest of the information by hand.

Let me know what you think of this technique and if you decide to implement it yourself.